UAccess Analytics Census of the General Faculty Dashboard
The Census of the General Faculty Dashboard provides detailed insight into the General Faculty including membership by college and faculty type. This information is updated daily. This report is used by the Faculty Center to determine eligibility for individuals to participate in campus-level faculty governance. It is also used for voting system authentication purposes. Unless otherwise specified in the college and department bylaws, individuals on this census should also be afforded full participation in faculty shared governance activities in their colleges and departments, in accordance with the Faculty Constitution, Article IIX and the Faculty Bylaws, Article 1, Section 2.
How is the Census of the General Faculty taken?
The Committee on Faculty Membership, chaired by the Secretary of the Faculty, is responsible for maintaining the Census, including “interpret[ing] the provisions of Article II of the Constitution.” The online Census of the General Faculty, overseen by this committee, uses data pulled from UAccess to determine which employees meet the criteria for membership as outlined in the Faculty Constitution, Article II. Other than for time in position (necessary to determine if a Career Track faculty member meets the 3 out of 4 years at .5 FTE or better criterion), this information is refreshed daily.
Time in position is determined by looking at the Fall snapshot, which happens on or around October 1st every year. Career track faculty who have met the requisite criteria for 3 of the past 4 snapshots are included in the census. Because we use this snapshot date and not an individual’s date of hire to determine time in position, the census includes all faculty who are in their third year of service (out of the last four) in October, not those who have completed their third year of service.
- Employees that have the status or contract codes of T/TE/C/CE/MY (Tenured, Tenure-eligible, Continuing, Continuing-eligible, or Multiyear Contract) are identified.
- The contract dates for faculty from that group with an MY contract are double checked, as contract start and end dates are more reliable than the existence of an MY code.
- To identify emeritus/emerita faculty, both job and retiree titles are searched for “emeritus” or “emerita.” Often, if an emeritus/emerita faculty member has come back as an employee, their job title will show up as primary, making them look as if they are not emeritus/emerita. We search both title fields to ensure we don’t miss anyone. This is also why sometimes an individual with a title that is not compatible with general faculty membership will show up on the census (i.e., if an emeritus/emerita faculty member comes back in an adjunct or non-faculty role).
- To identify the subset of Career Track faculty who have lecturer or professorial titles and have had CT faculty appointments at .5 FTE or greater for 3 of the past 4 years, the following occurs:
- a. A subset of Career Track faculty who currently have lecturer or professorial titles and are at greater than .5 FTE is generated. Career track does not include adjuncts or visiting faculty, so those are excluded.
- b. Those who have had Career Track faculty positions at .5 FTE or greater during 3 of the last 4 years are included. [See footnote].
- Any faculty that are missed (mostly CT faculty who have taken on administrative roles in addition to their CT assignments) and that come to our attention, are vetted by the Committee on Faculty Membership. Primarily, this means ensuring the individuals have actually had (and continue to have) faculty jobs with .5 or greater FTE (not just courtesy appointments) or that their administrative assignments require that they have a faculty title (e.g., unit heads). These are manually included in the census.
- Once individuals “land” on the census, they are assigned a Vote Code (which determines which college a general faculty member is eligible to vote in). This happens several times a year, but always just prior to elections. It is not an automatic process, since there are sometimes nuances (e.g., for faculty who take administrative positions outside their home unit; for Common College faculty, who are not in an academic college; etc.). This work is typically done by the Chair of the Committee on Faculty Membership or the Committee as a whole (for complex cases).
- Once individuals “land” on the census, they remain on it unless their employment situation changes, such that they no longer meet the criteria (they retire, are terminated, leave their faculty position, etc.).
1 Time in position is determined by looking at the Fall snapshot, which happens on or around October 1st every year. Career track faculty who have met the requisite criteria for 3 of the past 4 snapshots are included in the census. Because we use this snapshot date and not an individual’s date of hire to determine time in position, the census includes all faculty who are in their third year of service (out of the last four) in October, not those who have completed their third year of service.
Petition for General Faculty Membership
If you do not find yourself on the census, but you feel confident you meet all the criteria for membership, you may may complete the Petition for General Faculty Membership [Qualtrics], and your situation will be reviewed. Please provide any details you feel are pertinent to your case.
Please recognize that faculty position/job is required to meet the criteria, not just a secondary faculty title. The exception to this are those administrative (or other) positions that require that the incumbent is also a faculty member (e.g., Associate Dean for Faculty Affairs).
Inappropriate exclusions from the Census primarily occur with career track faculty who have recently taken on additional administrative or other roles (as department heads, directors of programs, etc.).