Faculty Senate - Election Procedures

Committee on Elections and Election Procedures FACULTY BYLAWS, ARTICLE IV The General Faculty Standing Committee on Elections shall consist of three members of the General Faculty appointed by the Chair of the Faculty, after consultation with the Faculty Senate Executive Committee, from among candidates recommended by the Nominating Committee, or by other members of the General Faculty, for three-year staggered terms. The committee shall elect its chair from those of its members who have served at least one year on the committee, and shall follow these procedures: Candidates for any positions elected by the General Faculty or the Faculty Senate shall provide a biographical statement.

Section 1. Declaration of candidacy. Candidacy for elective office shall declare their candidacy to the committee as directed on the faculty governance website:

a.    Declarations shall identify the elective office being sought, and provide a means for candidates to affirm their eligibility for and willingness to hold the office. Electronic or hard-copy distribution of declarations shall be acceptable.

b.    Candidates shall affirm in writing their willingness to hold office by signing their declaration. Electronic or hard-copy signatures shall be acceptable.

c.     The Committee on Elections shall verify the eligibility of each nominee.

Section 2. Conduct of elections:

a.    The Committee on Elections shall notify the General Faculty, no later than January 15 each year, of elective offices to be filled that year.

b.    The committee shall accept completed declarations of candidacy no later than the close of business ten (10) class days prior to the election.

c.    The committee shall conduct general elections for elective offices no later than March 1, allowing ten (10) class days from the opening of the online election to the close of the election.

d.    The committee shall notify members of the General Faculty of the results of general elections no later than March 22.

e.    The committee shall conduct runoff elections for faculty offices no later than April 1, allowing ten (10) class days from the opening of the online election to the close of the election.

f.     The committee shall notify the General Faculty of the results of the runoff election no later than April 25. Results will include a list of any individuals elected and policies adopted, as well as an overall participation rate for the election. Requests for vote counts in individual races may be made to the Committee on Elections.

g.    In the event of a tie vote, the decision shall be made by lot. Lots are cast by the Committee on Elections. The candidates or their designated witnesses are invited to observe the casting of lots.

Section 3. Election of candidates:

a.    Chair of the Faculty, Vice Chair of the Faculty, or Secretary of the Faculty:  A candidate who receives a majority of the votes cast in the general election shall be declared elected. When no one receives a majority of the votes in the general election, the two candidates receiving more votes than anyone else will be nominated for the runoff election ballot. That candidate receiving the majority of general election votes shall be declared elected.

b.    Faculty Senate, at-Large: If forty or fewer, but more than twenty are nominated, the twenty nominees receiving the largest number of votes in the general election shall be declared elected. If more than forty are nominated, the forty receiving the largest number of votes in the general election shall be candidates on the runoff election ballot provided only that anyone who receives a majority of votes in the general election shall be declared elected. The candidates receiving the largest number of votes in the runoff election shall be declared elected to the positions to be filled.

c.     Faculty Senate, College Representatives: If the number of nominees from a College is not more than twice the number to be elected, those candidates equal in number to the number of positions to be filled who receive the largest number of votes in the general election shall be declared elected. If more than twice the number are nominated, those receiving the largest number of votes in the general election, totaling twice the number of positions to be filled, shall be candidates on runoff election ballot, provided only that any candidate who receives a majority of votes in the general election shall be declared elected.  Nominees receiving the largest number of votes in the runoff election shall be declared elected to the positions to be filled. 

d.    Committee of Eleven: If more than ten are nominated for the Committee of Eleven, the ten nominees receiving the largest number of votes in the general election shall be candidates on the runoff election ballot, provided only that any candidate who receives a majority of votes in the general election shall be declared elected.  Nominees receiving the largest number of votes in the runoff election shall be declared elected to the positions to be filled. 

e.    Strategic Planning and Budget Advisory Committee: If more than four are nominated for the Strategic Planning and Budget Advisory Committee, the four receiving the largest number of votes in the general election shall be candidates on the runoff election ballot, provided only that any candidate who receives a majority of votes in the general election shall be declared elected. The nominees receiving the largest number of votes in the runoff election shall be declared elected to the positions to be filled. 

f.      Committee on Academic Freedom and Tenure: Names of members of the General Faculty who have been nominated in accord with the provisions set forth in Article V, Section 8, of these Bylaws for membership on the Committee on Academic Freedom and Tenure shall be included on the ballot for the general election each year.